There are 5 sections on the screen. They permit you to:
- specifiy whether you want to print general records for all tabsets or just for one specific tabset;
- specify what tab records to print
- specifiy whether to include all data fields or just those that currently contain data in them
- specify whether to organize the report by location, and whether to include records for all locations or just for one specific location, and
- specify whether or not you want to show the contents of the password field on your report.
You specify what to include in a given report by setting these options in combination with one another.
Section 1: Tabset Print Options:
The default for this option is the current tabset, the tabset that was open when you opened this screen. If not changed, your report will only include records from the currently selected tabset.
You may choose to print a report for any other tabset by selecting one from the list box and leaving the second check-box in this section set to 'on'.
You may choose to print a report that includes records from all of your tabsets by setting the first check-box in this section to 'on'.
Section 2: Tab Print Options:
Preparing a report for a specific tabset:
If you selected option 2 in section 1 (printing records for a specific tabset), this section of the screen will display the active tabs for that tabset. They will all initially be set to 'on'. You can then exclude specific tabs by setting the relevant check-boxes to 'off' if you wish.
Note that you cannot specify which records within a tab to print, you are limited to all or none. If you wish to print a report for a specific record within a tab, you must use the print feature found on the general record display screen.
Preparing a report for all tabsets:
If you selected option 1 in section 1 (printing records for all of your tabsets), you may exclude any tab(s) in any or your tabsets by selecting the relevant tabset from the list box in section 1 and then setting the relevant check-boxes to 'off'.
Section 3: Report Options:
This section permits you to choose whether or not to show all of the active data fields within a tab on the report, regardless of whether they contain any data.
The default for this section is option 2 (do not print empty data fields).
Section 4: Location Print Options:
There is no default for this option, so if you wish to organize your data by location, you must set one of the two option check-boxes to 'on'.
When the first check-box is set to 'on', all of the data specified by the other options will be organized (grouped) by location on your report.
When the second option is set to 'on' and you have selected a location from the list box, your report will only include records that are associated with the selected location.
Note that if you choose an option in this section, your report will only show general records that have been assigned to a location.
Section 5: Hide or Print Password Option:
This option permits you to decide whether or not you want the contents of the password field to print on the report. The default is to print the password, so you set this switch on to hide the password.
To indicate that there is data in the password field, asterisks are printed in place of the content of the field when this switch is set to 'on'.
Note that this field does not have to contain only a password, it can be used for any other sensitive information that you may want to hide, such as a locker or safe combination number.
Screens - Print Options - Main Report
