All the wording of the screen titles, column headers, buttons, data field names, system messages, help tips, and even the help screen text can be edited to suit your particular needs using this screen. This permits the use of local phrases or language.

 

Note however, that when a change is applied, it is applied for all users. This screen is only available to the default user.

 

Each caption item that is available has two fields: a default field and an optional, or over-ride field. Until changed, each of these caption item fields contains the same data.

 

You cannot alter the contents of the default fields (grey background) but you can select and copy data from them when required. If the data in the default field is not acceptable, you can make any changes that you desire in the over-ride field (white background). When you do so and if you want to use the over-ride field, you must also set the over-ride check box to ‘On’ in order for the over-ride capability to take effect. Over-ride check boxes are located within an item field on the right side of the screen.

 

The over-ride fields are intended to provide you with the option of using alternative languages, or local phrases that are more meaningful than the default information that is supplied.

 

You can set a single over-ride field on, you can set all of the over-ride fields for a specific screen or report on, or you can set the over-rides to take effect for all of the screens and reports, depending on how you use the options available on this screen.

 

You locate the item you want to change by using the three list boxes at the top of the screen. The first list box lets you select the screen type, then the second will present you with a list of the screens or reports that you have caption control over.

 

When a specific screen or report is selected, the lower list box will contain a list of the type(s) of items that can be changed.

 

When you select a field type from the lower list box, all of the manageable items of that type will be displayed for you. If an item is not displayed, it cannot be changed.

 

The left part of the screen displays the data field name and the type of data it is. While these may seem cryptic, they may be of help in determining the correct caption field to change.

 

 

Should you choose to make any changes to this data, you must be very careful to ensure that the new value will fit in the space allocated to it on a screen or report. This is particularly true in the case of captions. The only way to ensure that what you enter will fit is by trial and error. This means that after a change, you will have to access the screen or report and view the impact of the change to ensure that it is appropriate for the space allocated. You should try to ensure that any new wording is about the same length as the default wording for captions.

 

In some cases, particularly with captions and helper phrases, there may be more than one line allocated on the screen or report. In these cases, you have to ensure that a line break is inserted at the proper point. The ‘Enter’ key will force a line break in the fields on this screen rather than move you to the next field.

 

In a few instances, a caption is derived from a previous screen if the data on the open screen is sourced from the previous screen. In these instances, you must make any caption change on the originating screen. This is also true for reports where data is sourced from an originating screen.