Home inventory, cataloging & personal information management software

General records are maintained for each user under a user, tabset and tab structure. Each general record contains information about a specific item that you want to keep a record of. You can use up to 30 data fields to describe your items using a combination of the following 7 different data
formats for the data fields:

11 regular text (a combination of characters and numbers) data fields of varying lengths
2 special text (a combination of characters and numbers) data fields of unlimited length
2 date (and time) data fields
3 telephone number data fields
2 amount, or number data fields, and
10 hyperlink data fields, or
9 attachment fields
1 location field, and
1 sequence field

Note that in the case of the hyperlink and attachment fields, you use one or the other at any point in time.

1: The 11 regular text data fields are of variable lengths, as follows:

1 of up to 24 characters in length
8 of up to 255 characters in length
1 of up to 36 characters in length, and
1 of up to 18 characters in length
When using these fields, you can either type the data into the field using your keyboard, or paste the data from another source after having copied it.

2: The 2 special text data fields are of a virtual unlimited length. You can type or paste any number of characters into them (well, up to 2 gigabytes of storage anyway, whatever that means). You can also edit these special fields for style, adding color, different fonts and sizes, underlining and so on.

3: The 2 date (and time) data fields are just that, when you double click in them, a calendar opens and permits you to select a date. You may also enter a time of day in these fields if that is required. Both of these fields can be customized for display purposes.

4: The 3 telephone number data fields will accept 24 characters in any telephone number format. These fields can also be used for any other purpose.

5: the 2 amount, or number fields will accept a number of any length with up to 6 decimal places. The data can be displayed in a format of your choice, including currency.

6: the 10 hyperlink fields will accept web-page addresses, e-mail addresses, and any disk drive letter/folder/file path that you enter. You can type in an address, copy and paste it, or select one from a dialog box.

7: the 9 attachment fields will accept and store most tpyes of files that can be opened by a program on your computer, for example, a word processing, PDF, video, photo, or sound file. You select the files to attach via a dialog box.

8: a location field can be used to specify where an item is phyiscally located or how it is to be grouped.

9: the sequence field stores a number and is available to help you sequence your records in order of preference. This number is only used to sequence your records on screens and reports, and has no relevance to the record itself, except perhaps for indicating its relative importance.

You will find specific data editing rules and guidelines on the screens that you use to capture data.

Personal Records:

Personal records are maintained for each user but without the tabset and tab structure. Each personal record. or set of personal records contains information about one of four personal categories of information: personal; medical information; medication information; and time series activities.

Each of these categories uses a combination of text, number and special data fields to capture and store the information. The specifics of each data field are located with the screens that are used to capture data about them.

Editing and Viewing Data Fields:

Space limitations on the screens often prohibit all of the data in a text field from being displayed on a screen. In such cases, you can click in the field and drag you cursor to the right to see the hidden data. You can also double-click within a text field to open either a 'View' or an 'Edit' zoom box, a small window that will display all of the data in the field. This is especially advantageous when your data spans lines. The zoom box displays the number of characters available, used and remaining for limited length text fields. The zoom box permits style editing (color, font, indentation control, etc,) when used with unlimited length text fields.

______________________________________________________________________________________________________________________________

Click on the appropriate links found below to access additional overview and insight information.

Section 1: Overviews and Insights

1: Overview 2: General Structure 3: Screens and Reports 5: Getting Help